X4NITRO
This GDPR Data Processing Addendum ("DPA") forms part of the Terms of Service available at or such other location as the Terms of Service may be posted from time to time (as applicable, the "Agreement"), entered into by and between the Customer and X4NITRO, Inc. ("X4NITRO"), pursuant to which Customer has accessed X4NITRO's Service as defined in the applicable Agreement. The purpose of this DPA is to reflect the parties' agreement with regard to the processing of Personal Data in accordance with the requirements of Data Protection Legislation as defined below.
This DPA shall not replace or supersede any agreement or addendum relating to processing of Personal Data negotiated by Customer and referenced in the Agreement, and any such individually negotiated agreement or addendum shall apply instead of this DPA.
In the course of providing the Service to Customer pursuant to the Agreement, X4NITRO may process Personal Data on behalf of Customer. X4NITRO agrees to comply with the following provisions with respect to any Personal Data submitted by or for Customer to the Service or collected and processed by or for Customer through the Service. Any capitalized but undefined terms herein shall have the meaning set forth in the Agreement.
In this DPA, "Data Protection Legislation" means European Directives 95/46/EC and 2002/58/EC (as amended by Directive 2009/136/EC) and any legislation and/or regulation implementing or made pursuant to them, or which amends, replaces, re-enacts or consolidates any of them (including the General Data Protection Regulation (Regulation (EU) 2016/279)), and all other applicable laws relating to processing of Personal Data and privacy that may exist in any relevant jurisdiction.
"data controller", "data processor", "data subject", "Personal Data", "processing", and "appropriate technical and organisational measures" shall be interpreted in accordance with applicable Data Protection Legislation;
The parties agree that Customer is the data controller and that X4NITRO is its data processor in relation to Personal Data that is processed in the course of providing the Service. Customer shall comply at all times with Data Protection Legislation in respect of all Personal Data it provided to X4NITRO pursuant to the Agreement.
The subject-matter of the data processing covered by this DPA is the Service ordered by Customer either through X4NITRO's website or through an Ordering Document and provided by X4NITRO to Customer via www.X4NITRO.com, or as additionally described in the Agreement or the DPA. The processing will be carried out until the term of Customer's ordering of the Service ceases. Further details of the data processing are set out in Annex 1 hereto.
In respect of Personal Data processed in the course of providing the Service, X4NITRO:
1.shall process the Personal Data only in accordance with the documented instructions from Customer (as set out in this DPA or the Agreement or as otherwise notified by Customer to X4NITRO (from time to time) If X4NITRO is required to process the Personal Data for any other purpose provided by applicable law to which it is subject, X4NITRO will inform Customer of such requirement prior to the processing unless that law prohibits this on important grounds of public interest;
2.shall notify Customer without undue delay if, in X4NITRO's opinion, an instruction for the processing of Personal Data given by Customer infringes applicable Data Protection Legislation;
3.shall implement and maintain appropriate technical and organisational measures designed to protect the Personal Data against unauthorised or unlawful processing and against accidental loss, destruction, damage, theft, alteration or disclosure. These measures shall be appropriate to the harm which might result from any unauthorised or unlawful processing, accidental loss, destruction, damage or theft of the Personal Data and having regard to the nature of the Personal Data which is to be protected;
4.may hire other companies to provide limited services on its behalf, provided that X4NITRO complies with the provisions of this Clause. Any such subcontractors will be permitted to process Personal Data only to deliver the services X4NITRO has retained them to provide, and they shall be prohibited from using Personal Data for any other purpose. X4NITRO remains responsible for its subcontractors' compliance with the obligations of this DPA. Any subcontractors to whom X4NITRO transfers Personal Data will have entered into written agreements with X4NITRO requiring that the subcontractor abide by terms substantially similar to this DPA.
5.shall ensure that all X4NITRO personnel required to access the Personal Data are informed of the confidential nature of the Personal Data and comply with the obligations sets out in this Clause;
6.at the Customer's request and cost (and insofar as is possible), shall assist the Customer by implementing appropriate and reasonable technical and organisational measures to assist with the Customer's obligation to respond to requests from data subjects under Data Protection Legislation (including requests for information relating to the processing, and requests relating to access, rectification, erasure or portability of the Personal Data) provided that X4NITRO reserves the right to reimbursement from Customer for the reasonable cost of any time, expenditures or fees incurred in connection with such assistance;
7.when the General Data Protection Regulation (Regulation (EU) 2016/279) comes into effect, shall take reasonable steps at the Customer's request and cost to assist Customer in meeting Customer's obligations under Article 32 to 36 of that regulation taking into account the nature of the processing under this DPA, provided that X4NITRO reserves the right to reimbursement from Customer for the reasonable cost of any time, expenditures or fees incurred in connection with such assistance;
8.at the end of the applicable term of the Service, upon Customer's request, shall securely destroy or return such Personal Data to Customer;
9.shall allow Customer and its respective auditors or authorized agents to conduct audits or inspections during the term of the Agreement, which shall include providing reasonable access to the premises, resources and personnel used by X4NITRO in connection with the provision of the Service, and provide all reasonable assistance in order to assist Customer in exercising its audit rights under this Clause. The purposes of an audit pursuant to this Clause include to verify that X4NITRO is processing Personal Data in accordance with its obligations under the DPA and applicable Data Protection Legislation. Notwithstanding the foregoing, such audit shall consist solely of: (i) the provision by X4NITRO of written information (including, without limitation, questionnaires and information about security policies) that may include information relating to subcontractors; and (ii) interviews with X4NITRO's IT personnel. Such audit may be carried out by Customer or an inspection body composed of independent members and in possession of the required professional qualifications bound by a duty of confidentiality. For the avoidance of doubt no access to any part of X4NITRO's IT system, data hosting sites or centers, or infrastructure will be permitted;
10.If X4NITRO becomes aware of any accidental, unauthorised or unlawful destruction, loss, alteration, or disclosure of, or access to the Personal Data that is processed by X4NITRO in the course of providing the Service (an "Incident") under the Agreement it shall without undue delay notify Customer and provide Customer (as soon as possible) with a description of the Incident as well as periodic updates to information about the Incident, including its impact on Customer Content. X4NITRO shall additionally take action to investigate the Incident and reasonably prevent or mitigate the effects of the Incident;
11.shall provide information requested by Customer to demonstrate compliance with the obligations set out in this DPA.
X4NITRO shall process information to provide the Service pursuant to the Agreement. X4NITRO shall process information sent by Customer's end users identified through Customer's implementation of the Service. As an example, in a standard implementation, to utilize the Service, Customer may allow the following information to be sent by default to X4NITRO:
Users of the Customer's web and mobile applications.
The provision of Service by X4NITRO to Customer.